Before Our Visit

Before each property visit we encourage our residential managing agent and property manager clients to complete a property document checklist process. This document allows our residential managing agent and property manager clients to present their management documentation in advance, e.g. the name of the contractor and the date of the last five yearly fixed electrical check, emergency lighting test, six monthly passenger lift inspection etc.

The property document checklist adds key details to the management information process for each building. It helps make the reports more robust.

Report Process

We produce our risk assessment reports within 3 working days of our property visit. This process ensures a timely report and accurate feedback. The risk assessment reports are emailed in a PDF format. 

Our reports are accompanied by a block risk assessment summary. This document gives you a “quick reference” single sheet for each property. We compile these “quick reference” single sheets into a block risk assessment summary which provides useful, dynamic management information. We use this information as part of our periodic review meeting presentations.

Each Fire Risk Assessment report and Combined Fire, Health & Safety Risk Assessment report include a sample fire emergency plan. 

Periodic Review Meeting

We complete periodic review meetings with each of our residential managing agent clients to complete the following:

• Review of recent fire, health & safety legislation
• Update on current issues, e.g. Grenfell Tower Inquiry, Hackitt Review, Fire Safety Act 2021 etc
• Summary of main fire, health & safety hazards identified from their properties
• Goals for the next 6-12 months

The periodic review meeting gives each client the opportunity to review their fire, health & safety hazards effecting their property portfolio. We can answer specific questions and help find solutions.

These periodic review meetings will be agreed in advance with a set agenda and meeting minutes produced.